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Volunteer Info.

IGHSF Volunteer Policy Update - January 2019

NOTE:  This policy is for 8U and up, this does not include the Little Spartans

Background:

In the interest of creating a more fair and equitable situation for all our members, the IGHSF has determined that a Volunteer policy needs to be established for its travel teams’ members. We have in the past had a small group of members doing the large majority of the volunteering. This creates an unfair circumstance, and at times has made it very difficult to get enough volunteers for a particular event. Thus, we have researched what several other youth associations have done in terms of volunteering and created our own policy. We believe our volunteer policy is very fair and meets the needs of the IGH Softball Federation.    

Volunteer Policy Update:

Our association is dedicated to providing the lowest possible cost to players, while at the same time continuing to provide excellent equipment, uniforms, tournaments and clinics. We have established many fundraisers to meet our goals, but volunteerism is also very important to the success of our program.

During the Dec. 16 IGHSF Board meeting, the IGHSF Board voted to increase volunteer hour requirements from six (6) to nine (9) hours in 2019:

  • Each family will pay a volunteer fee of $250.00  
  • One family member of each player will be required to volunteer a minimum of nine (9) hours in 2019
  • The nine (9) hours can be split between parents as long as a total of nine (9) hours of volunteer time is donated per player registered for softball
  • Those not meeting this requirement will forfeit the $250 volunteer fee to the association as outlined below

Administration of the Policy:

Our Fundraising chairperson will organize, delegate and monitor all volunteering. In order for it to count towards your yearly requirement, IT MUST BE PRE-ARRANGED through the chairperson. This can all be done through the website. The policy will be administered as follows:

  • Upon player registration, all players will be required to submit a separate check for $250 for their volunteer fee, as well as sign a volunteer form.  This check WILL NOT be cashed unless forfeited
  • All fundraising events will be posted on our website, http://ighsf.com , under the link “Dibs”
  • The duties and time slots will vary depending on the volunteer opportunities
  • Slots will be filled on a first-come/first-served basis
  • You can also email or call the fundraising coordinator to volunteer for an event

Our Fundraising chairperson will monitor each event, the volunteers who participated and the number of hours worked. Upon the completion of our last fundraiser for the year, all members who have met their yearly obligation will have their uncashed check returned to them. Those not meeting the obligation will have their checks cashed at that time. 

The IGHSF will once again host the Spartan Spectacular June 14-16. We have also decided as a board to host Fall Ball in 2019. Between the Spartan Spectacular and Fall Ball, we believe there will be plenty of opportunities for IGHSF families to meet their nine (9) hour volunteer requirement in 2019.